Your follow up is leaking money every single day.
ClosedLooops chases every unsold estimate, rebooks every past customer, and books every job automatically so the revenue you've already earned finally lands in the bank.
Built by operators. Month to month. No contracts. Live in under an hour.
Dashboard
Three leaks. Every home service business runs on them.
Most owners know the leaks are there. Most owners do not have the system that plugs them.
The ghosted estimate
Last Tuesday you quoted a homeowner $2,600 for a driveway.
She said she would think about it. She never called back.
You ran four jobs that week. A scheduling fire ate Thursday.
By Sunday, that estimate was off your radar.
She booked someone else on Monday morning.
48% of contractors never follow up. 80% of sales happen after the 5th contact. At $1,800/ticket and 12 estimates/month, you leave $45,000/yr on the table.
The dead customer list
The woman whose windows you cleaned last April was ready for another round.
She thought about calling you.
She couldn't remember your name.
She found somebody on Google in thirty seconds.
Rebooking costs 7x less than acquiring new. Most businesses let 70% of past customers go cold. The revenue sitting in your list is the busiest month you aren't booking.
The missed call at 9:14 PM
Your phone rang while you were putting your kid to bed.
You saw the missed call at 6 AM the next morning.
That lead had already called somebody else by 9:17 the night before.
You lost a five figure job before your feet hit the floor.
Home service businesses miss 62% of inbound calls. At the average ticket, that's six figures a year walking out the door.
Three leaks. Every week. Every quarter.
Every year you do not have a system that plugs them.
You built this business to be free.
Without a system running in the background... the business ends up owning you instead.
We know what your week actually looks like.
We built ClosedLooops because the tools in this industry were built for agencies, enterprise sales teams, and everybody except the contractor running the business.
We built it for you.
The 5:47 AM phone check.
The stomach drop when you see the missed call from 9:14 the night before.
The 47 open estimates staring back at you from the dashboard.
The Thursday payroll anxiety.
The Sunday paperwork dread.
The fight about money you keep promising your wife you'll finish on Sunday.
The 10 PM scroll of Tommy Mello on a Vegas stage talking about his year, while you do the quiet math on another week you didn't send the follow ups.
The revenue recovery engine for home service.
ClosedLooops is the first system built from day one to plug all three leaks. Three engines running in the background every single day.
Estimate follow up
Every estimate you send triggers a sequence over SMS and email within two hours. Each message is personalized with their name, address, and the exact services quoted.
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Smart SequencesDay one warm touch, day two one-click accept, day four personal text, day seven final nudge.
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High-Value RoutingEstimates over your custom threshold automatically drop a call task onto your rep's list.
Rebooking automation
Every completed job feeds into a reengagement calendar based on the service you delivered. It reads like a personal check-in, because that is exactly what it is.
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Service-Based IntervalsWindow cleaning hits at six months. Gutters before fall. HVAC before the season turns.
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Build The FenceYour past customers come back on their own. You build the fence around them, and the fence holds.
Smart booking engine
A widget that understands home service scheduling the way you do. Checks real availability, calculates job duration, and offers clean arrival windows.
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Dynamic Job DurationCalculates real time from property size, story count, condition, divided by the techs on the truck.
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Lock It InCustomers pick morning, midday, or afternoon. The job is on the calendar, techs notified, confirmation sent.
One login.
Every feature.
What your current stack almost does, ClosedLooops does all of. Revenue recovery, bookings, invoicing, reviews, attribution, and AI.
Estimate follow up
Two hour SMS and email triggers. Day one, two, four, seven sequences. High value call task routing.
Smart booking engine
Morning, midday, afternoon windows. Real duration math. Route efficiency scoring.
Unified inbox
SMS, email, and AI replies in one place. Sequences pause automatically when customers respond.
Attribution dashboard
Cost per lead, cost per sold, ROAS by campaign. Native Meta, Google, GA4 pixels included.
AI tools
AI Personalize, AI Email, AI Setter, AI Bot. Every layer optional and turn off in five minutes.
NPS and reviews
Auto NPS after every job. 8-10 routed to Google. 0-5 routed to internal staff for follow up.
The Sunday you have been promising yourself.
47 open estimates stacked on the dashboard.
The laptop on the kitchen table. Three browser tabs open to Jobber, QuickBooks, and your inbox.
The quiet math that says somewhere between $20,000 and $80,000 of work is just sitting there.
Your phone buzzes with a one star Google review from a customer who said he never got called back.
Your wife asks when you will be done.
You don't answer because you don't know.
Every estimate is already being chased.
Every past customer is already being reminded on the right interval.
Your booking widget is already filling tomorrow's schedule.
Your dashboard shows $12,450 in revenue recovered in the last seven days.
The game is on. Your kids are on the couch. The phone is charging in the kitchen.
You built this business with your hands.
Now let it run without them.
Built alongside the guys in the truck. For the guy who still is.
Built from day one for the home service owner doing $300K to $5M a year who is tired of gluing four tools together and paying a mortgage payment for the privilege.
If this sounds like the tool somebody should have built five years ago... that is the point.
Built for every trade that runs on trucks, estimates, and rebookable customers.
Eighty plus services come pre-loaded. These are the twelve trades we hear from most.
Pressure Washing
Window Cleaning
HVAC
Plumbing
Electrical
Roofing
Landscaping
Pest Control
Gutter Cleaning
Solar Panel Cleaning
Pool Service
Painting
Your trade not listed? If you send estimates, book jobs, and rebook customers... ClosedLooops was built for you too.
Simple pricing. No contracts. Cancel any time.
Every plan includes all three engines plus the full operating system. Follow up automation, rebooking campaigns, smart booking, unified inbox, estimates, contracts, invoicing, customer portal, NPS, reviews, and native integrations.
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Unlimited seats -
All three engines. Follow up, rebooking, smart booking. -
Unified inbox, estimates, contracts, invoicing, portal -
NPS surveys and Google review capture -
QuickBooks, Stripe Connect, Google Calendar -
Meta Pixel, GA4, Google Ads attribution -
Missed call text back
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AI Copy ... campaign and sequence drafts from a prompt -
AI Win Back for lapsed customers -
Per person booking links for every team member -
Referral program with trackable codes and rewards -
Advanced analytics, cohorts, funnels, LTV -
Job costing with labor and materials reporting -
AI Bot eligible ($97/mo add on)
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Multi location support. Manage multiple business locations under one account. -
Priority support. Front of line response on every ticket. -
5x the email volume of Growth -
Double the SMS, triple the voice minutes -
5x the AI Copy drafts for campaigns and sequences
Need more volume? Credit tier add ons start at $49/mo and stack on any plan. AI Bot is a $97/mo add on for Growth and Enterprise customers.
No contracts. No lock in. Nothing about this traps you.
Month to month pricing
No annual commitments. No multi year deals. Cancel any time with one click.
No setup fees
You pay your first month. That is it. No implementation, no onboarding, no integration charges.
Live in under an hour
Most businesses are fully running within sixty minutes of signing up.
Your data is yours
Export anytime. Take it with you if you ever leave.
We watched too many good operators lose revenue they had already earned.
A customer gets an estimate and says they will think about it. The owner gets busy. Life moves fast. That estimate gets buried and the job gets booked somewhere else.
A loyal customer from eight months ago is ready to come back. She would have called... except she could not remember the name of the company. She finds someone else in thirty seconds on Google.
These are not failures of the business.
They are failures of the system around the business. The tools in this industry were built by people who never sat in a truck at 6 PM with a backlog of estimates to send and a tech calling out for tomorrow.
We built ClosedLooops
the way it needed to be built.
Every decision we make is measured against one question: Did we give the owner a little more of his life back today?
You are live in under an hour.
Connect your tools
Link your field service platform directly or through Zapier. Your contacts, estimates, and completed jobs start syncing immediately.
Review your services
Your catalog loads with 80+ preloaded services for your trade. Confirm your durations. Move on.
Activate your sequences
Your default follow up and rebooking sequences are already built. Flip them on. Adjust to match your voice. Done.
See what your follow up is leaking right now.
Move the sliders to match your business. The number you see is the revenue sitting in your dashboard today, waiting to be collected.
That number is not theoretical. It is the weight of every estimate you sent this quarter that is still sitting in your dashboard unaccepted.
The good news… you have already earned it. The bad news… every day you wait, more of it walks out the door.
You can plug the leak tonight and start collecting it tomorrow morning.
The math above uses a conservative 15 percent recovery rate on unclosed estimates. Most operators running multi touch sequences see closer to 20 percent.
Answers to what everyone asks.
Do I need to switch from my current platform?
You do not switch anything. ClosedLooops runs on top of what you already use and adds the follow-up, rebooking, booking, invoicing, and review layer most field-service platforms handle poorly. Today every external platform... Housecall Pro, Jobber, ServiceTitan, GoHighLevel... connects through Zapier or Make using ClosedLooops' webhook endpoints. Native direct integrations are on the roadmap.
How long does setup actually take?
Most businesses are fully live in under an hour. Connecting your data source takes a few minutes. Reviewing your preloaded service catalog takes another ten. Activating your sequences takes five. Email domain DNS records typically propagate within fifteen minutes.
What if I don't use any field service software?
ClosedLooops works as a fully standalone platform. You can manage contacts, create estimates, run sequences, send invoices, and take bookings entirely within ClosedLooops without connecting any external tool.
Can I edit the follow-up messages?
Every message in every sequence is fully editable. Timing, channel, content, and merge tags are yours to configure. The defaults are written to convert and pretimed based on industry data. Growth plan adds AI Copy, which generates campaign and sequence message drafts from a prompt... you edit and approve before anything sends.
What happens when a customer replies?
The sequence pauses immediately. The conversation surfaces in your ClosedLooops inbox. You or your rep gets a notification. You reply directly from the inbox. If the customer books, the sequence closes out automatically and marks as converted.
How does the booking widget handle complex jobs?
The widget calculates job duration using your actual business rules... base time per service, property size, story count, condition modifier, and crew size. Your team's real availability is checked before any time slots are shown. Customers see morning, midday, and afternoon arrival windows and pick one without any back-and-forth.
Does the booking widget embed on my website?
Yes. Every org gets a public booking URL at app.closedlooops.com/book/your-slug that you can drop in emails, text messages, social bios, and your Google Business profile. Paste it into an iframe and you have a full booking widget embedded on any page of your site.
How does the attribution tracking work?
ClosedLooops ships native Meta Pixel with Conversions API, Google Ads Enhanced Conversions, and GA4 with Measurement Protocol. Every lead that arrives gets tagged at the source. Every click from every email and SMS flows through our tracker. Every sold job ties back to the campaign that produced it. You see the full funnel from ad click to booked revenue on one dashboard. Most operators pay an agency $1,500 to $3,000 a month for this plumbing... it is included in every ClosedLooops plan.
Do my sales reps and techs need to be on separate calendars?
No... and ClosedLooops handles it natively. Sales visits (estimate, consultation, follow-up) are fixed-duration appointments assigned to your closer or estimator. Delivery jobs (service) are calculated from services, property size, and crew count, then assigned to your techs. The dispatcher sees the right people for the right jobs automatically. Commission and labor reporting add up correctly for each role.
How does the AI Bot work? I've been burned by AI tools before.
AI Bot is a Growth-plan feature available as a $97/month add-on with no contract... cancel any time from billing settings. It handles inbound SMS and email, qualifies leads, answers common questions, and books appointments directly into your calendar when your phone is busy. You set the personality, goals, and knowledge base. Every conversation is logged and reviewable; if a thread needs a human, you take it over from the inbox and the bot steps aside. It sits on top of your sequences, your booking engine, and your rebooking campaigns so every conversation connects to the rest of your business automatically.
How does the NPS and review system work?
After every completed job, ClosedLooops sends an NPS survey on your configured cadence. Customers who score 8 to 10 are redirected to your Google review page after a short countdown. Customers who score 6 to 7 see an optional feedback form. Customers who score 0 to 5 see a required feedback form, and their response is flagged in the NPS dashboard as a detractor needing follow-up so service issues do not go unaddressed.
What about SMS compliance?
ClosedLooops manages TCPA compliance automatically. Every sequence includes required opt-out language. STOP replies are processed immediately. Suppression lists are maintained across all contacts. You stay compliant without managing it manually.
What is the customer portal, and do my customers see the ClosedLooops brand?
The customer portal is fully white-labeled to your business... your logo, your colors, your copy. Your customers never see the ClosedLooops name. They log in to view and accept estimates, pay invoices, review job history with before-and-after photos, and self-schedule new services. You can also point a custom domain at the portal so it lives at your own URL with automatic SSL.
What if I want to cancel?
Cancel any time with one click inside your billing settings. No phone calls to retention. No auto-renewal traps. No cancellation fees. Your data is retained for 90 days after cancellation so you can restore the account if you change your mind; after 90 days it is permanently deleted. Your contact list is exportable to CSV at any time from the contacts page.
You have already earned this revenue. Come collect it.
Every estimate you sent this week that has not been accepted is a job you can still close.
Every customer you serviced six months ago is a rebooking waiting to happen.
Every completed job is an invoice waiting to be paid and a review waiting to be collected.
ClosedLooops works in the background every day to make sure that revenue finds its way back to you.
You built this business with your hands.
Now let it run without you in the middle of it.